Please read this Privacy Notice carefully. It sets out how we use and protect any information that we have about you.
We take your privacy very seriously and are committed to ensuring that your privacy is protected. Whenever we receive information about you, be assured that it will only be used in accordance with this Privacy Notice. We do not share data with other organisations unless the law permits us to do so. We do not sell individuals’ information.
When you become a client or an employee of Edison a separate Privacy Notice will apply, which we will give you at the time.
Information we collect
… information you give us
Engaging with us about our service – If you express an interest in us and our services, we may ask you for basic contact information such as your name, email address, telephone number, postal address and the reason why you are contacting us.
When you engage us for our services we will ask you for further information about you and your financial situation including income, expenditure and spending patterns, existing financial arrangements, and copies of personal identification documents (such as your passport or driving licence).
Clients – If, as part of providing our services, we need to open accounts with third parties on your behalf, we may also require National Insurance numbers and bank account details.
We may also collect “special categories” of data which are considered to be sensitive by nature such as data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or data concerning health. Depending on the nature of the products and services that you engage us for we may need to obtain your sensitive personal data particularly in relation to health.
Corporate benefits – When we are engaged by your employer to provide our services we will receive and ask for information about you. This will include information such as your name, date of birth, employment status, payroll information, National Insurance number. We may also collect “special categories” of data which are considered to be sensitive by nature such as data concerning health.
What information we collect will depend on the type of services your employer has engaged us for.
Marketing – Information you give us when we meet, or are introduced to us by a third party, will be kept so that we can to stay in touch with you and to send you regular updates.
Applying to work at Edison – If you are interested in applying to work at Edison, we will collect your contact details, details of qualifications, skills, experience, employment history (including current level of remuneration and benefits packages) and your entitlement to work in the UK. We will also record whether you have a disability which we need to make reasonable adjustments for during the recruitment process. The recruitment process will include interview(s) and other methods of assessments including case studies, reasoning or personality questionnaires. This information is collected in hard copy or electronically.
Information might be collected using application forms, CVs or resumes, or may be collected from your passport or other identity documents you supply to us.
… information about connected individuals
We may need to gather personal information about your close family members and dependants in order to provide our services to you effectively. In such cases it will be your responsibility to ensure that you have the consent of the people concerned to pass their information on to us. We will provide you with this privacy notice and where appropriate, you should pass this privacy notice to them.
… information we collect about you
We will typically collect information about you directly from you, in person, by phone, email or post. When you telephone us, calls are recorded and your phone number will be searchable within our call recording system. Correspondence by letter or email will be stored in our customer and contacts database, along with any information which is publicly available.
Identification verification – We may also receive information about you from a trusted third party identification service known as Smart Search.
Marketing – We may also access information about you from trusted third parties such as Beauhurst or other sources of publicly available information such as LinkedIn, Companies House and MintUK.
Applying to work at Edison – During the recruitment process we may collect information about you from third parties such as referees, former employers, employment background check providers and criminal records checks. Your recruitment agent or recruitment jobs board may also share information with us about you.
How we use the information and the legal bases we rely on
We must have a good reason, known as a “lawful basis” to use your information.
Disclosure of your information
You agree that we have the right to share your personal information with:
Data Processors – We may share your data with carefully selected third parties necessary in providing our services to you. These may include investment research platforms, professional compliance consultants, accountancy or legal services firms as well as product and platform providers that we use to arrange financial products for you. This includes sharing special category data. Please contact us if you would like a list of the data processors we share your information with.
Regulatory and Legal Authorities – We may share your data with regulatory and legal authorities in order to comply with our legal obligations, to enforce our legal agreements and to protect our rights, property or safety and that of our clients and others. To fulfil our obligations in respect of prevention of money-laundering and other financial crime we may send your details to third party agencies for identity verification purposes.
Analytic Services – In order to assist with the optimisation of our site, by helping us to understand how visitors use/navigate our site, we use analytic services such as Google Analytics.
We will not share your information for marketing purposes with any third parties.
Security and where your personal data is stored
We are committed to ensuring that your information is secure. We have put procedures in place around our internal systems and databases to prevent unauthorised access or disclosure. You should remember that transmission of information by email is not completely secure. Any transmission is at your own risk.
Before we share your information with any data processors we make sure that they have appropriate technical and organisational security measures in place to keep your information safe and that they have undertaken to comply with data protection law and regulations.
Typically, the data that we collect from you will be transferred to, and stored at, a destination inside the European Economic Area (“EEA”). If for any reason we need to transfer and store your data outside the EEA, we will do so only where we have assessed that equivalent data protection measures are in place.
Currently, we use Mailchimp, hosted in the USA, for some of our eMarketing. They are certified under the EU-U.S. Privacy Shield certification which was designed to provide a mechanism for complying with data protection requirements when transferring personal data from the European Union to the United States. On July 12, 2016, the European Commission deemed the EU-U.S. Privacy Shield Framework adequate to enable data transfers under EU law.
How long we keep your personal data
We will retain your personal data for the duration of our contract with you and for a reasonable period of time afterwards. We are subject to a legal and regulatory obligation to retain your data for specified minimum periods. We also reserve the right to retain data for longer where we believe it is in our legitimate interest to do so.
Where you have given us consent to use your personal information for our regular marketing updates, we will seek to refresh that consent every two years.
If you apply to work at Edison, but do not become an employee, we will retain your application and personal information for a year after the end of the recruitment process.
If you would like further details on data retention periods for the information we have for you, please contact us.
Control of your personal data
You may choose to restrict the collection or use of your personal information in the following ways:
Consent – If you have previously agreed to us using your personal information for our own marketing purposes, you may change your mind and withdraw this consent at any time.
Access – You may request details of the personal information which we hold about you. We must provide this to you free of charge within 30 calendar days of your request.
Correction – If you believe that any information we are holding about you is incorrect or incomplete, please tell us as soon as possible. We will promptly correct anything found to be incorrect.
Objection, restriction or deletion – You have the right to object to the way in which we process your data, you can ask us to restrict the processing of your data, or you can ask us to delete it.
Please direct all enquiries concerning your control over your personal information to firstname.lastname@example.org.
The supervisory authority for data protection in the UK is the Information Commissioners Office. You have the right to complain to them about the way in which we process your data. Their contact details are:
Information Commissioner’s Office
0303 123 1113 (local rate)
Updates to this Privacy Notice
We may change this Notice from time to time by updating this page. You should check this page periodically for any changes. If there are important changes such as changes to where your personal data will be processed; we will contact you to let you know.
This version of our Privacy Notice was last updated on 29th August 2019.
Cookies and use of our website
Links to Other Websites
Our website may contain links to other sites of interest. However, once you have used these links to leave our website, you should note that we do not have any control over those other sites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting other sites and such other sites are not covered by this Privacy Notice. You should exercise caution and look at the privacy statement applicable to the sites in question.